Resources & Paperwork

Artist Residency Forms

Artist Residency Project Information (DOC) (PDF)

Overview of PCA&M Artists in Schools & Communities (DOC) (PDF)

Fact Sheet (DOC) (PDF)

Frequently Asked Questions (DOC) (PDF)

How to Initiate and Request an Artist Residency Project (DOC) (PDF)

Artist Residency Project Checklist (DOC) (PDF)

Artist Residency Request Form (DOC) (PDF) 

The Planning Meeting: Gettings Things Started! (DOC) (PDF) 

School Planning Form (DOC) (PDF)

Resident Artist Plan for School Projects (DOC) (PDF)

Community Planning Form (DOC) (PDF)

Resident Artist Plan for Community Projects (DOC) (PDF)

PCA&M Photo Media Release Form (DOC) (PDF)

PCA&M Attribution Page (DOC) (PDF)

Sample Invoice (DOC) (PDF)

Download All Forms (PDF)


For Teachers

Pennsylvania Council on the Arts Artist in Residence Teacher/Site Coordinator Survey

For Resident Artists

Pennsylvania Council on the Arts Artist in Residence Teaching Artist Survey

For Administrators

Pennsylvania Council on the Arts Artist in Residence Program Administrator Survey

Pennsylvania Council on the Arts Artist in Residence Classroom Observation Form

Online Resources

Pennsylvania Council on the Arts

Arts Education Partnership

Greater Pittsburgh Arts Council

National Art Education Alliance

National Assembly of State Arts Agencies

National Endowment for the Arts

Pennsylvania Art Education Association

Pittsburgh Association for the Education of Young Children


List of online resources for Artists/Teaching Artists #1

Online Resources #2

Resources in Print

Clearances for Teaching Artists

Teaching Artists are required to maintain current clearances in accordance to Pennsylvania State law and individual school district policies. Teaching Artists must submit to background checks from three agencies, complete one training, and sign one form before beginning any residency projects and submit clearances to Lindsay Huff, Assistant to Artists in Schools & Communities. Please follow the links below and email lhuff(at)pfpca(dot)org with any questions.

PA Dept. of Public Welfare Child Abuse History Clearance (Acts 114 & 151)

PA State Police Background Check (Acts 34 & 114)

FBI / Criminal History Record Check (Act 114) Pennsylvania is utilizing a new provider, MorphoTrust/IdentoGO for this clearance as of November 2017. Please see this PA Dept. of Education page for more information and to look up your service code (right column PDFs). The service code for working in public school districts is 1KG6XN.

Recognizing and Reporting Child Abuse: Mandated and Permissive Reporting in PA (Act 126)

Arrest/Conviction Report and Certification (PDE 6004) (Act 82)

Unsure of what clearances you have and what you're looking for? Check out our new resource, a visual comparison of some of the different formats sent by the various agencies involved. also provides a good resource for understanding the clearance process. Please note that PA state law requires that any person having direct contact with children must provide clearances no more than 60 months (5 years) old. All clearances must have been obtained within that time period.

However, please be aware that some school districts have set their own stricter standards regarding clearance procedures. Some districts, including Pittsburgh Public Schools, require personnel to provide clearances no more than ONE year old.